Planning your day with structure and flexibility

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This week I have been looking at fitting too many activities into our day.  I have been juggling different activities into my already hectic week. New activities and requests showed up and I had to make a decision about how to change and fit all of what needed to be done into a flowing and yet full calendar.  I also have spoken with people who have been juggling work, purchasing a home, dealing with family emergencies, etc. into their life. 

The short answer is a clear structure with lots of flexibility and lots of requests from others to give you their gift of flexibility.  

The path to that short answer is the following

1. Pick important tasks and appointments that are unchangeable and set them up in the calendar. (ex. work schedule, school schedules, etc)

2. Choose the appointments with people who can not be changed and set them up in the calendar.

3. Choose the tasks and appointments that can be changed and locate the possibility of moving them to other time slots. 

4. Contact the people with whom you have an appointment and request a time change.  Give them some options that work for you and see if they can match one of them. If not, ask them to give you some options which you can choose from.  Do this one person at a time so that you can only negotiate once and that you don’t offer the same time slot to too many people. 

5. Choose tasks that can be done in flexible time and set them up in open time slots. 

6. Be honest with others about why you need to change, the priority of the need for change, and most importantly your gratitude for their flexibility and allowance for this change.

7. Take a deep breath, relax your body and become present fully. 

Although this process can be very stressful, the ability to do this with ease and finesse is the key. Being fully present to every task, and every appointment is important.  At times people do the act of changing their calendar so that they can attend to everything, however, their stress accompanies them throughout and does not allow them to be present or to enjoy their day.  

Your stress will show up in your body, tone of voice, facial muscles, choice of words, and often results.  Therefore, allowing for pressure release techniques throughout the day is necessary.  Try deep breathing, listening to comedy, putting on relaxing music, exercising, jumping up and down on a small trampoline, walking outside in some green area, or a 20-minute nap can help boost your energy, or release excess stress or anxiety.  

When your day is done, take a warm/hot shower or a bath, soothe yourself, and replenish your body and soul.  Appreciate and validate your job well done.

For more observational skills go to my book “Life Reset – The Awareness Integration Path to Creating The Life You Want”. 



About Dr.FoojanZeine

Dr. Foojan Zeine is an International Speaker, Psychotherapist, Life Coach, and the Author of Life Reset – The Awareness Path to Create the Life You Want. She has a Doctorate in Clinical Psychology and is a licensed Marriage and Family Therapist. She practices in Beverly Hills & San Clemente, California offices, and online. Her expertise is in Intimate Relations and Addictive Behaviors. She has extensive experience treating Depression, Anxiety, Traumas, and Domestic Violence. Foojan is the originator and the author for “Awareness Integration” psychotherapeutic model, which is a multi-modality approach and intervention toward minimizing Depression, Anxiety while improving Self Esteem and Self Confidence. This Method has been published with multiple research. Foojan hosts the “Inner Voice” show in the KMET1490AM/ ABC Radio. She is a guest speaker in many universities including Harvard, MIT, UCLA, USC. She has been a guest in the Dr. Phil show in CBS, Fox, Voice of America Television Programs; KPFK 90.7, KIRN 670AM.
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